Schools & Universities Booking Solutions
A complete solution to manage spaces and resources across large campuses.
Ecobook has helped some of the largest universities to consolidate their bookings, increase efficiencies and bring visibility and control into their operations.
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Space Management
Campuses contain a variety of spaces with individual rules and constraints. ecobook helps manage different types of spaces in one interface.
- Hourly booking of seminar rooms, event spaces.
- Daily booking of auditoriums, banner spaces and large venues.
- Controlled access to specific venues with approvals.
Advanced Settings
Better control over your spaces through fine-grained controls based on location and category of space.
- Category wise settings on availability and rules.
- Multiple level of workflow approvals.
- Group and user level quotas for each category.
- Department/Faculty level administration.
Integrations
Integration forms a core part of ecobook’s capability to extend beyond the software to leverage enterprise applications.
- Integrate with Office 365 for Single Sign On experience.
- Synchronize bookings with course scheduling systems.
- Link with access control, lighting and air-conditioning systems to control access and improve efficiency.
Benefits Of Using Booking System For Schools & Universities
Staff
A single portal on the web and app to find and book your favorite space for your work.
Students
Single view of all upcoming classes. Access to resources and labs.
Administrators
Business rules and permissions that limit space hogging and eliminate unoccupied bookings through access restrictions.
Management
Reports that give insights into better planning of your school space to cater to the changing needs of your workforce.
Why is having ecobook important?
Educational institutions have a wide variety of spaces with different rules and policies such as classrooms, labs, computer rooms, libraries and maker spaces. They are important assets that will play a critical role in the delivery of education.
The effective management of these spaces using a room booking system is imperative to maximize the usage of such spaces.
Schools and universities have resources that are used on a regular basis for conducting classes. For example, IT equipment such as laptops, tablets and projects, Audio Visual equipment and furniture and other resources. Managing them securely and being accountable for each item is critical to the efficient usage of these resources.
Schools and especially universities may be sprawled over a large campus making navigation by students, visitors and patrons hard. With a digital tool such as way-finder or signage can help visitors locate and reach the right destination while students are able to go to their next class or even know what is going on in the campus.
The ability to govern and control the spaces and resources across the campus is essential to ensuring that the rooms and resources are being used in the best way possible. With permissions, rights, business rules and visibility settings, campus managers have complete control over their assets.
Frequently Asked Questions
Yes you can. Using our highly customizable group permissions and access control rights, you can determine how users can book specific rooms or desks.
Yes. You can set approvals of up to 3 levels for specific rooms such as boardroom so that you control the types of events that happen there. Approvers can get notified when a booking request is made.
While ecobook has the capability to upload scheduling information, there is no out-of-the-box link with time tabling systems as there are plenty out there in the market. Get in touch with us and we will work with you on how to best interface the two systems. We have done this before for our customers.
Yes. this will be a custom integration work. We have done several such integrations with our customers. Please do get in touch with us so we can better understand your needs.
Our customers use ecobook to store everything from spaces such as seminar rooms, lecture theatres, auditoriums and banner spaces to tables, chairs, A/V equipment, IT hardware, and even sporting goods. Get in touch with us to discuss more on any specific resource that you may have.
Become a smart school & university with these add-ons
Room Display Tablet
Use a digital tablet to book ad-hoc meetings and find out the status of the meeting rooms from a distance.
QR-Codes
Use QR-Codes to quickly scan and book spaces using our mobile app. Check-in and out with a simple scan on the code.
Way-Finder
Use an interactive way-finder to help navigate your way across your school and university.
Digital Signage
Broadcast information about upcoming events to help in navigation to their next destination.
What Customers Say
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