Ecobook for government organizations
The ideal workspace management tool for government organizations.
Ecobook provides a simple yet powerful room scheduling and desk reservation software to help your organization have a great workplace experience.
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Meeting Room Scheduling
Find and book the right meeting room for your meetings, discussions, and collaboration using filters and capacity.
- Book through a scheduler, layout or form.
- Book single or recurring meetings.
- Get notified via email and mobile app.
Hot Desk Reservation
Finding the right desk is essential for your office work. The desk reservation system allows you to locate, choose and book the desk you need.
- Search and find the ideal desk from the layout.
- Search for colleagues and reserve desk next to them.
- Simple check-in using QR-Code or display device.
Visitor Management
Your customers, partners and suppliers visit your government organization regularly. Invite them within a single workspace management platform along with a meeting room and have a seamless on-boarding experience ready when they arrive.
- Invite visitors along with meeting room reservations.
- Secured QR-Codes or PIN for one-time usage.
- Simplified, minimal-touch onboarding.
Display Tablets
The display tablet provides convenience and simplicity to your meeting room reservation process. Beautifully designed tablets with LED lights can augment your workspace experience.
- Customizable background with government organization photo.
- Book, extend, end and cancel bookings.
- Check-in/out with your staff card or PIN.
Benefits of using ecobook
Staff
A single room scheduling and desk reservation software on the web and app to find and book your favorite space for your work.
Government Managers
Simplified administration and control of all your meeting rooms and hot desks in a single workspace management portal.
Administrators
Business rules and permissions that limit space hogging and eliminate unoccupied bookings through access restrictions.
Management
Reports that give insights into better planning of your government organization space to cater to the changing needs of your workforce.
Why is having ecobook important?
Ecobook helps you with maximizing the usage of your meeting rooms and desks. Using a single workspace management platform, you can gain better insights into your government organizations utilization.
This will in turn help you better plan for your future government organizations space needs.
Ensuring that the right meeting rooms and desks are available to your employees is essential to increase their productivity.
With ecobook, you give the power to your employees to choose the right kind of space for their work, making them more productive.
Today’s employees expect their office to be well furnished, in touch with current workplace trends, and seamlessly integrated to their work life.
With ecobook, your employees are digitally connected with the workplace. Information is available at their fingertips to find and locate spaces and people to collaborate and co-create.
A digitally savvy office speaks volumes about the approach of the top management towards branding itself for the modern economy.
With ecobook, tools such as seamless visitor management, digital signage to broadcast meeting information and self-service space management provide the necessary brand image for the organization as a whole.
Frequently Asked Questions
Yes you can. Using our highly customizable group permissions and access control rights, you can determine how users can book specific rooms or desks.
Yes. You can set approvals for specific rooms such as boardroom so that you control the types of meetings that happen there. You can even assign a group of users to oversee the requests. They will get notified via email and app when a request comes through.
Yes. you can configure the advance booking window for each room or desk. In fact there is a lot more you can configure such as lead times, bookable hours, days of the week, etc.
Our layouts are complex scalable vector graphic (SVG) files. You will not be able to change them on your own. Do get in touch with us and we can assist you in creating or updating the layouts.
There are 2 ways of managing the users. The manual method of creating the users within ecobook. Alternatively, if you have an existing enterprise directory system such as Active Directory, Office 365 or Google Workspace, then we can synchronize the users with ecobook automatically.
Yes. You can link ecobook rooms with Office 365 and Google Workspace resource calendars. Ecobook will do a near real-time bi-directional synchronization of all bookings.
Ecobook will not sync your personal appointments.
Reach our to us for more information on how this can be done.
Become a smart government organizations with these add-ons
Room Display Tablet
Use a digital tablet to book ad-hoc meetings and find out the status of the meeting rooms from a distance.
Visitor Management
Use a visitor management system for pre-registered and walk-in visitors. Get notified upon visitor arrival.
Way-Finder
Use an interactive way-finder to help navigate your way across your government organizations.
Outlook Plug-In
Extend the convenience of outlook by using the plug-in to locate and book meeting rooms.
What Customers Say
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