Visitor Management System
A great visitor onboarding is a glimpse into your culture and brand experience.
A simple visitor management system that provides seamless access to staff, receptionist and the visitor.
A unified interface to book meeting rooms, invite visitors and helping them navigate your office.
USED BY:
Visitor Registration Kiosk
Create a seamless experience for the staff and visitors from a single visitor management interface.
- Register visitors for meeting or ad-hoc visits.
- Automatically update visit details when there are changes to the meeting details.
- Remember visitor history.
Label Printing
Integrate with a thermal printer to print out labels confirming the visit. Include your logo in the label for branding.
- Scan visitor's identity using barcodes.
- Print labels upon successful registration.
- Custom label with company logo
Host Notifications
Get notified when a visitor registers successfully at the kiosk. Get notified via App or SMS depending on how you have configured the visitor management system.
- Mobile app notification to inform you of visitor arrival.
- Get notified of your upcoming bookings.
- Optional SMS notification.
QR-Code Registration
On-boarding your visitors is easy with QR-code that is sent from the visitor management system after registering them.
- Generate unique QR-Codes for each visitor to scan.
- Business rules on QR-Code validity.
- Kiosk to read and onboard visitors.
How Can A Visitor Management System Help...
Staff
A single portal to manage rooms and visitors. No more coordinating with reception on who is coming in.
Office Managers
Clear visibility on who is visiting the office with capability to view details of visitors, visits and walk-ins.
Administrators
Business rules and permissions that limit visitor registrations by location with centralized reporting.
Visitors
Simplified on-boarding process with minimal touch point. Automatic notification of the host.
Frequently Asked Questions on Visitor Management System
If your organization requires visits from customers, partners, and associates, a visitor management system will defenitely benefit your company.
For example:
- Being able to invite them in advance and let them know of any changes in schedule.
- Allowing for a seamless check-in and check-out process helps in streamlining visitor registrations.
- Provides a good first impression of the company with a smooth onboarding process.
- Provides visibility into visitor arrivals by office managers and receptionists that can prepare them for a great welcome.
- Be able to track new and return visitors through pre-registration or walk-in visits.
Read more here: Why Your Office Needs A Visitor Management System?
No. The visitor management system is an add-on module. This means that you can always purchase the module later and begin using it with minimal configuration.
However, there are benefits of using the visitor management system integrated with a room booking system.
Read more here: Benefits Of Integrating Visitor Management With Room Booking System
The visitor management add-on functions smoothly with the meeting room booking system.
You can directly book the meeting room and then add visitors to it. In this way, whenever there is a change in the schedule or a cancellation, the system will automatically notify the visitors.
Alternatively, you can just use the visitor management system directly without a meeting room.
Visitors are sent an email with a link to a QR-Code once they are registered. On the day of the visit, the visitor can generate a unique QR-Code that is valid only for that visit.
At the reception, a kiosk is available that can help visitors perform a self-check-in using the QR-Code.
Alternatively, they can approach the receptionist to perform a check-in for them.
The visitor registration kiosk is a tablet based device that is mounted on the desk, wall or floor standing that helps pre-registered visitors check-in easily.
Through a series of simple steps, visitors can quickly check themselves in. The kiosk will notify the host once the registration is successful.
The kiosk can run on Microsoft Surface tablet or other tablets that are commonly available in the market.
Yes. There are different modes and roles available to control the visibility of the visitor management system.
- Regular staff can only view and manage their own registrations.
- Front-desk can view the schedule of arrivals as well as the contacts and their visit history.
- Administrators can manage the different locations and the permissions assigned to different people within the organization.
What Customers Say
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