6 Ways To Book Meeting Rooms and Desks

Flexibility in making a booking is key to a simplified booking system. Different users will have different preferences on how they would like to book a meeting room or reserve a desk. A booking system like ecobook provides different methods of booking the desk and meeting room. Here are 6 ways to book a meeting room and desk.



The web portal provides the most comprehensive method of booking meeting rooms and desks. It comprises a scheduler to provide a timeline view of the bookings. Users can view availability across the whole day to choose their meeting room or desk. The layout view provides a graphical presentation of the whole office and allows the user to see availability in one glance. The advanced booking feature allows users to create ad-hoc booking patterns such as daily, weekly, monthly, custom, or block booking.



The mobile app is designed for a simplified booking view that provides users with a simple and fast method of booking spaces. It comprises a scheduler view similar to that of the web portal as well as a layout view to have a bird’s eye view of the entire office floor. Booking a meeting room and desk provides is simplified to make it fast.


Outlook Plugin

For those users who are comfortable working with outlook, the outlook plug-in provides a window into the ecobook. Users feel familiar with the traditional method of booking meeting rooms with the added advantage of booking desks as well. While it does have an additional step of navigating to the plug-in to book the room or desk, the convenience of the plug-in cannot be understated.


Office/Google Calendar

For those organizations that have their meeting rooms in Office 365 or Google Workspace, booking of the meeting room and desk can be directly done via the calendar without the need to go to ecobook web, mobile, or use the Outlook plug-in. Ecobook’s Office 365 integration automatically synchronizes the booking between the systems to ensure that the meeting rooms and desks are blocked in both systems. This prevents conflicts, double bookings, and overall confusion.



The tablets provide a simple yet aesthetically appealing way of booking meeting rooms and desks. The tablets are mounted outside meeting rooms or on top of desks. They come with LED lighting that indicates whether the room or desk is occupied or available. This provides a clear view for all users to see if the room or desk is available. An interactive touch screen also provides the user with the power to book the space from the tablet itself. The tablets are usually used for ad-hoc meetings and therefore do not come with advanced booking capabilities such as recurring and block bookings.



Kiosks are mounted outside the office in the lobby or at the entrance to provide staff with a view of the availability before entering the office. The kiosk is a wall-mounted or stand-mounted touchscreen device that allows users to view the layout of the office for a specific location. This provides a simple way to book the space if in case the staff has not booked before. Again, since the purpose of the kiosk is to make quick bookings, its interface is designed to make it easy for the user to book.



These are the 6 ways in which a user can book a meeting room or desk. They provide a comprehensive set of functionality that caters to different users. A hybrid office requires such flexibility that booking a meeting room or desk is simplified.