Business meetings, brainstorming sessions, discussion areas and phone booths. All these are critical to businesses that operate in today's environment. The need to manage rooms and resources has never been greater.
With a wide variety of business rules, administrators can now manage rooms and resources more effectively without having to worry about conflicts, double-bookings and resource constraints.
Many of today's offices are still run using manual or partially automated ways of reserving meeting rooms and resources. In many places, the receptionist still plays an important role in coordinating room allocation.
While business still goes on, offices do not realize the tremendous loss of productivity and efficiency as current systems do not allow for visibility in the usage of space.
With simple calendaring tools, there is no control over conflicts. As a result, staff encounter double bookings and conflicting appointments that keep them scrambling and compromising on their meeting needs. Traditional calendaring systems only provide basic checks and balances on room reservations.
When meetings are booked but not used or more than one room is booked for the same meeting and not released, it is a loss of productivity and opportunity for others to conduct their business. Time spent looking for the host of those meetings and ensuring that they are not using results in frustration for everyone.
Booking the board room for a 2 person meeting is a wastage of space as well as the expenses incurred in keeping the electricity and air-conditioning running. With no insight into such usage, such as space utilization and occupancy reporting, offices loose a lot of money in the process as space rental forms a large portion of operating expenses.
While relying on receptionists relieve the staff from having to book spaces, it is a highly manual and cumbersome process that is bound to cause frustrations, prejudice and animosity. Not to mention how the whole process can be thrown off gear when the receptionist is on leave and the cover has no clue on what was previously going on.
Built-in smartness to check for conflicts prevents you from making mistakes in the first place. Scheduling allows you to look up free spaces prior to even getting started.
With clear business rules and access rights, you can be assured that the most suitable rooms are used by the right people at the right time.
Book from the web or the display panel with a touch of a button. You can even use our outlook plug-in while ecobook keeps everything in sync.
Get detailed insights into the usage of space, occupancy rates, bookings, cancellations and no-shows by facility or user.
Learn more about our room booking system by reading some of our articles.